Executive Admin Secretary

Join AMMAN as an Executive Admin Secretary and play a pivotal role in ensuring seamless operations for our top executives. Based in the vibrant heart of Canggu, Bali, this position offers a unique opportunity to work in a dynamic environment while contributing to the success of our company. As an Executive Admin Secretary, you will be responsible for managing the day-to-day administrative tasks of our executives, ensuring that their schedules are efficiently organized and their needs are met with professionalism and discretion.

At AMMAN, we are committed to fostering a culture of excellence and innovation. Our team is dedicated to providing exceptional service and support to our clients, and we believe that our Executive Admin Secretaries are a crucial part of that equation. By joining us, you will have the chance to grow professionally, develop your skills, and make a meaningful impact on our organization.

In this role, you will use tools like Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Workspace, and other administrative software to streamline processes and improve efficiency. You will also have the opportunity to work closely with our executives, gaining valuable insights into the inner workings of our company and the industry as a whole.

📋 Tanggung Jawab Pekerjaan

• Manage the daily administrative tasks of top executives, including scheduling, travel arrangements, and meeting coordination.
• Prepare and distribute agendas, meeting minutes, and other administrative documents.
• Assist with the preparation of reports and presentations for executive meetings.
• Maintain and update executive calendars and contact databases.
• Handle incoming and outgoing communications, including emails, calls, and messages.
• Coordinate with internal departments to ensure smooth operations and timely delivery of tasks.
• Provide exceptional customer service to clients and visitors.
• Assist with event planning and coordination, including venue selection, guest lists, and logistics.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Administration, Business, or a related field.
• Minimum of 3 years of experience as an Administrative Assistant or Executive Secretary.
• Proficient in using Microsoft Office Suite and Google Workspace.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with event planning and coordination is a plus.
• Fluency in English and Bahasa Indonesia is a must.

🛠️ Keahlian

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